Top Affordable Event Management Software
Do you often find yourself with difficulties in sorting out your events rightly? Do you want to achieve optimization of the time spent on a task, the exclusion of potential errors, or perhaps, most importantly – the possibility to spend less money? Event management software is therefore a perfect package that can benefit any business or person that is organizing an event. These platforms span across all functions and processes from guest list and registrations, venues, budgets, and marketing among others. In this article, we will share with you different affordable event management software out there so you can make an informed decision on which is the best tool for your next big event.
What is Event Management Software?
Event management software also referred to as EMS is a technological tool used in event planning and includes all the processes of planning a single event or multiple events so far as the job is tendered. Such tools include sign-up, scheduling, promotion, tracking registrants, and selling tickets or products all at the same interface. This eliminated the amount of time spent in planning, research, and paperwork that is usually involved when carrying out conventional events planning. From simple meetings of a few people to big conferences, the effectiveness of EMS can be multiplied.
What are the Benefits of Using Event Management Software?
The advantages of using event management software are as follows:
Time-Saving
This software tends to reduce several recurrent and tedious processes that include registration, follow-ups, and payments among others. Thus, these automations minimize input from the event planners and enable them to dedicate their time to other issues that can affect an event. This is so true because the above tools help in reducing several time-consuming tasks when managing an event.
Cost-Efficient
EMS platforms are mostly cheap with some of the best plans available at low prices that are capable of generating a lot of value in terms of time and costs. Automating the event management process, for example through ticketing or communications, cuts overheads, minimizes mishaps and boosts attendance, making it a highly cost effective solution for many if not most events especially for those that are on a relatively small scale.
Streamlined Communication
B2B communication is effectively enhanced by the management of events so that the event organizers, vendors, and attendees can post updates, notifications, reminders, among others. These platforms assist in disseminating all crucial information regarding an event so that all the parties involved are aware of them hence avoiding confusion and also promoting effective working relations.
Enhanced Attendee Experience
EMS provides ease in organizing the attendees’ experience from registration all through to the event. Benefits such as optimum ticketing, event-specific time tables and personalized details make it easier for the target attendees to interact with the event. This simple and efficient way of doing things improves on attendee satisfaction thus enhancing participation and in turn a successful event is realized.
Data-Driven Decisions
Through analytics tools that are embedded in the EMS platforms, the event planners can be able to get details such as the behavior of the attendees during the event, the registration patterns, and feedback after the event. These inputs enable the organizers to engage practical decision making on areas of need to improve for the next events or areas of marketing to employ for the subsequent occurrences. With the opportunities to make decisions based on data, it is much easier to achieve the success of any event, make targeted efforts and increase attendance.
Best Affordable Event Management Software
Here are some of the most cost-effective event management software platforms that offer excellent value for money:
1. Eventbrite
Eventbrite is still one of the leaders in event management tools that includes online ticket selling, event website customization and promotion tools. The principal advantage is its freemium model, which can be used for small events; paid plans may come in handy for larger and more complex events. The paid plans start at around $9.99 per event for basic features, with additional fees based on ticket sales.
2. Whova
Whova is relatively well known for being simple to use and for containing extensive amenities together with attendees networking, live voting, and virtual event hosting. It is quite affordable and flexible thus making it suitable for small and medium events only. Whova's pricing starts at approximately $1,000 per event for virtual and hybrid events, with customization options.
3. Cvent
Cvent provides event management right from the selection of the venue, ticketing, promotion and reporting among others. However, it is slightly more expensive than other applications, but it has many functions necessary for mass business events for companies. Pricing for Cvent is typically depends on the event size, but plans generally start at around $5,000 per event.
4. Zoho Backstage
It must be mentioned that Zoho Backstage is created for offline and online events similar. Some of the features available include: agenda planning, attendee registration, ticketing options, and post-event feedback; and the best part about it is it is relatively cheap for small businesses. The pricing starts at $59 per event, making it an economical option for smaller businesses.
5. Bizzabo
Bizzabo is an all-in-one event management software with the emphasis on attendee engagement. It is equipped with great possibilities like analytical data in real time, email marketing, and branding of the event, for events of any scale, at a reasonable price. Bizzabo’s pricing typically begins at around $15,000 annually, tailored to larger events and businesses.
Global Trends in Event Management Software
Virtual and hybrid event management software has grown all over the world due to the recent pandemic COVID-19. For instance, events management software in Nassau and event management platforms in Nassau are currently dedicating a lot of effort in establishing digital event platforms for business events to boost tourism. Additionally, wedding planning in Bahamas is increasingly utilizing digital solutions to offer seamless planning experiences.
Based on an article by market publication, the global event management software market size is set to hit $14.5 billion by 2026 with a CAGR of 10.8%. Such growth is attributed to the growing demand for virtual events and cloud-based solutions, and businesses of all categories identifying the relevance of EMS in enhancing organizational operations and customer experiences.
Conclusion
Event management software has been viewed as a key innovation, in the way events are planned and conducted. These platforms enhance event planning processes by making tasks automated, enhance communication and offer insightful information hence making it efficient and less costly. For any event, whether it is a small private event or a big corporate event, getting the right tools will help to save time, money and guarantee success of the event. Do you think your event planning is market ready for the next level? Go through all the low-cost software available and source for the ideal software for the next big event.